| Job details |
| Job industry : |
Finance/Investment
|
| Job segment : |
Finance |
| Job role : |
Coordinator |
| Job skill : |
Exceptional computer skills, with advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. |
| Position vacant : |
Office Coordinator |
| Job location : |
New York,
New York |
|
| Job details |
| Company name : |
Management Leadership for Tomorrow
|
| Minimum experience : |
1 years |
| Maximum experience : |
2 years |
| Job type : |
Permanent |
| Gross pay : |
Negotiable for the right candidate |
| Job posted : |
Aug 12, 2008 |
| Job view count : |
200
|
|
| Job description |
| Job description: |
Management Leadership for Tomorrow (MLT) is a national non-profit organization that has made ground-breaking progress addressing the dramatic under-representation of minorities in leadership positions and in the institutions that develop top-notch talent, such as top-tier MBA programs and Fortune 50 companies.
The MLT Office Coordinator will be located in MLT’s NYC office and report to the Director of Finance and Administration. The Office Coordinator is the ‘face’ of the organization and is responsible for administrative duties (approx. 40%), human resources and bookkeeping support (approx. 40%), and special projects (20%). Administrative responsibilities are broad and range from office reception needs to vendor management. Human Resources and Bookkeeping responsibilities range from interfacing with new hires to processing expense reports, with guidance from the Director of Finance and Administration.
Responsibilities:
Administration:
- Manage vendors, including office supply price negotiation and ordering, building facilities liaison, including relationship management and regulations as per our lease
- Take on reception duties (general phone and email inquiries), meet and greet of office guests, mail sorting and distribution, FedEx package preparation and drop-off, and conference room scheduling
- Coordinate and execute necessary services for employees and office space
- Manage office operations and procedures, including vendor and personnel filling system, mailing and correspondences, postage and shipping
- Coordinate office events, including Thursday afternoon happy hours!
Human Resources:
- Initial contact for candidates and new hires
- Manage Employee Benefit Enrollments and Terminations: Organization of new hire orientation paperwork, including providing a summary overview of the eligible benefit offerings to new hires and maintains employee benefit enrollment and termination information
- Employee Benefits Administration and Payroll Support: Including responding to requests and inquiries related to benefits and process and submit bi-weekly payroll data to our HR vendor partner, HR Knowledge
- Sick day / paid time off tracking and management
- Manage specific HR policies, including Cell Phone Reimbursement, Travel Reimbursement, Employment Application Process, assist in Amex Reconciliation process
Bookkeeping:
- Expense report collection and review
- Manage the contribution Thank You letter creation and distribution process
Special Projects (assistance to senior management):
- Assistance in developing and implementing new initiatives, including program administration and support
- Supporting senior management in new initiatives
- Completing other duties/special projects as assigned
|
| Req. candidate profile : |
Qualifications:
Competencies, Experience & Qualifications:
- BA/BS required; 0-2 years’ post-college experience preferred
- Ability to manage relationships and processes with minimal supervision
- Self-starter with a strong work ethic
- Outgoing and polite, with excellent interpersonal and phone skills
- Fantastic judgment and decision-making skills
- Some office administration experience preferred
- Strong process- and detail-orientation with proven organizational ability
- Exceptional computer skills, with advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
- Must be ambitious
|
| How to apply : |
Register to view
|
| Third party mediation allowed : |
No |
| Telecommute : |
No |
|
