Common Sense Media (www.commonsensemedia.org) is the leading non-profit, non-partisan organization dedicated to improving the impact of media and entertainment on kids and families.
Common Sense Media is seeking a talented and enthusiastic individual to join our team as Officer Manager/Senior Accountant. The Office Manager/Senior Accountant is a key part of the finance department and organizes and coordinates administrative support for Common Sense Media.
Key Duties and Responsibilities:
Day-to-day bookkeeping: managing accounts payable updating accounts. Finance comprises approximately 50-60% of this position.
Accounts payable: manage invoice approval process, American Express and personal expense report process; coding invoices for entry into the MIP accounting system; issuing employee expense reimbursement and vendor checks; uploading checks to First Republic Bank positive-pay system
Updating the MIP accounting system cash accounts to reflect current activity using online banking
Filing of all accounting invoices, journal and other entries, and banking records
Processing cash receipts and accounts receivable receipts
Requisitioning office supplies and small equipment purchases
Processing purchase orders for all purchases
Assists with the annual audit
Phones: answer and screen incoming calls; handling inquiries from the public by routing calls to the appropriate staff; and maintaining general voicemail box
Greeting visitors
Coordinating incoming and outgoing mail
Conference room scheduling, and any preparation and setup for outside meetings
Maintaining adequate supply of essential office supplies; ensure that coffee and soft drinks are available and replenished throughout the workday
Managing monthly parking passes
Ordering of Commuter checks
Assists with new employee orientation: instructs new employees regarding how to use phone system, file server, ADP ezLabor manager timecard system and to submit expense reports; set up systems and vendor account access (e.g. FedEx)
Assist with the open enrollment period for employee insurance
Organizing staff, outside, and board-committee meetings and ordering food and supplies for meetings and office events
Provide recommendations to improve the office policies and procedures, forms, purchasing process
Req. candidate profile :
Key Qualifications:
College degree; Accounting and Finance Majors are encouraged to apply
2 years office administration experience is required; experience in a non-profit organization is a plus
2 years of accounts payable experience is required
Experience in MS Office Products
Self-starter with ability to multi-task and action oriented team player
Working knowledge and experience with MIP and ADP is a plus
Strong working knowledge of using spreadsheets in Excel
Strong organizational skills and attention to detail
Outgoing personality with a good phone manner
Strong writing skills and technological aptitude
An interest in pop culture/kids and media/entertainment
Experience in small, dynamic and rapidly evolving environments a plus
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