Position reports to the Chief Executive Officer (and designees) and will be responsible for coordinating and overseeing the administrative functions of the support staff of the Executive Offices of JBFCS including but not limited to the following:
Performs a broad range of administrative details including work of a highly confidential nature.
Manages/delegates the calendars of principals supported by this position.
Establishes and maintains the file system for this area.
Assists in preparation of executive material for meeting presentations or for distribution to JBFCS department heads, to banks, accountants, outside vendors, or other outside agencies as needed.
Prepares variety of confidential, specialized and recurrent reports, minutes of meetings and may draft correspondence.
Delegates work to administrative support personnel with the executive offices (the entire HQ-based Executive Management Team), and contributes to the evaluation of the performance of the administrative support personnel of the executive offices.
Makes arrangements for meetings as required for executives supported by this position.
Reviews and distributes mail.
Tracks critical information and responds to inquiries.
Makes arrangements for department repairs, ordering of supplies and is responsible for the overall appearance and functioning of the physical facility of the executive area.
Performs other duties as assigned.
Req. candidate profile :
Bachelor's degree in Business or related area.
5-7 years related work experience (prior experience with a not-for-profit a plus).
Demonstrated ability to communicate professionally and respectfully with a diverse group of people in positions at all levels within the organization.
Hands-on, self-motivated, strong communication skills, strong leadership, analytical and problem-solving skills.
Strong organizational and time-management skills.
Ability to meet deadlines and manage multiple projects and coordinate activities concurrently.
Ability to prioritize well and maintain a professional, courteous and calm manner at all times including when under pressure.
Ability to work both independently and as part of a team.
Demonstrated ability to take initiative and follow through with excellent attention to details.
Strong Excel/Word/Windows XP, and PowerPoint skills.
Ability to work in a fast-paced and changing environment.
Demonstrated ability to identify and handle complex problems.
Customer Service¡¨ orientation, with strong work ethic and ability to work overtime as needed.
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