| Job description |
| Job description: |
Must have a combination of experience, training, & education equivalent to those possessed by a high school graduate. Candidate typically possesses four or more years of experience performing thorough administrative, secretarial, and clerical functions. Must have demonstrated ability to coordinate high volume of meetings, conferences, travel arrangements, excellent telephone skills are required with demonstrated experience in dealing with client calls and service. Must have demonstrated ability to plan and organize a heavy workload, be assertive, creative, work well under pressure and perform tasks/assignments with minimal supervision; all with high attention to detail and quality of work. The candidate must have demonstrated ability to work effectively and accurately on diverse and concurrent assignments in an environment with frequent interruptions, changing priorities, tight operating deadlines, and perform with minimal supervision. Demonstrated ability to provide administrative support requiring accurate typing and spelling, with thorough knowledge of grammar, sentence structure, punctuation, and the ability to exercise meticulous attention to detail. Ability to work in a team environment as well as work independently. Demonstrated ability to readily and easily respond to unexpected work events and circumstances. He/she must have an ability to carry out administrative activities or processes from start to finish with all the necessary follow-through. An ability to grasp the relationships of various discrete assignments and events with a view of taking necessary actions is also a requirement. Candidate must have demonstrated ability to exercise initiative, use good judgment, and handle highly confidential information. Demonstrated ability to research, coordinate, and finalize moderate, complex assignments. General knowledge of the company, department policies, practices, and key personnel is required. Demonstrated proficiency in the use of PC software application systems, such as MS Word, MS Excel – creating and updating spreadsheets, PowerPoint updating presentations Lotus Notes, calendaring and scheduling, including Email, Meeting Manager, and DOCLIB. Must be willing to work periodic overtime with minimal notification. |
| Job duties: |
Will provide professional administrative support to several Managers. Coordinate and arrange high volume meetings; maintain calendars and schedules; make and receive telephone calls; sorting, maintaining Email distribution lists and appointment calendars; maintaining department's database files; prepare routine confidential correspondence and reports, group calendar; act as conference room coordinator; audio visual coordinator; monthly report coordinator; ensuring office equipment, including personal computers, copier, printer, and fax machines are maintained and repaired in a timely manner; ordering and maintaining office supplies; processing, tracking, and monitoring purchase orders, invoices and payments; completing travel arrangements; processing timekeeping, employee expense reports, corporate credit card expenditures, cell phone statements, and office invoices; reviewing and routing incoming and outgoing correspondence and ensuring follow-up as necessary. Will also be responsible for creating and maintaining agenda and minutes via Lotus Meeting Manager and ensuring actions items and decisions are tracked and maintained in a timely manner. |
| Req. candidate profile : |
Multi tasked, Mature minded, Detail oriented, Demonstrate ability to readily and easily respond to unexpected events and circumstances. Take initiative, Good judgment in handling highly confidential information, Works well under pressure. |
| How to apply : |
Register to view
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| Third party mediation allowed : |
No |
| Telecommute : |
No |
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